Community Life Survey: Privacy Notice

Contact details of the Community Life Survey data controller

The Department for Digital, Culture, Media, and Sport (DCMS), is the controller of personal data provided by respondents to the Community Life Survey.

Our postal address is:

Department for Digital, Culture, Media and Sport,
100 Parliament St,
Westminster,
London
SW1A 2BQ

You can contact our Data Protection Officer by email at:
dcmsdataprotection@culture.gov.uk

Why are we collecting and processing your personal data?

We collect and process your personal data in order to:

Our legal basis for processing your personal data

Community Life Survey

DCMS is the government department responsible for delivering the government’s policy on arts and culture, communications and media, sport, tourism, building a shared society and digital connectivity. Our activities are based on the exercise of executive and statutory powers.

DCMS has an obligation to compile and publish Official Statistics relating to the policy areas we cover. Publishing Official Statistics derived from the Community Life Survey data is intended to:

The legal basis for DCMS processing your personal data in the course of carrying out the Community Life Survey is Article 6(1)(e) of the GDPR: “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.”

Comparison with Power to Change’s survey data

Power to Change is an independent charitable trust that supports and develops community businesses in England. Power to Change independently carries out surveys in local areas to evaluate the impact of community businesses. We will use your personal data to carry out statistical comparisons between survey data collected by Power to Change and the Community Life Survey. This is intended to enable Power to Change to measure the impact of community businesses on local communities.

The legal basis for the further processing of your personal data by DCMS is Article 6(1)(f): “processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party”. The legitimate interest is the social impact of community businesses on local communities.

Processing of special categories of data

The Community Life Survey includes questions on ethnicity, sexual orientation and religious belief, which are special categories of data under the GDPR. We need to meet an additional condition under the GDPR for the processing of special categories of data.

The condition for our processing of special categories of data in the course of carrying out the Community Life Survey and running the statistical comparison with Power to Change’s survey data described above is Article 9(2)(j) of the GDPR, and Section 10 and Schedule 1 Part 1 para 4 of the Data Protection Act 2018: the processing is necessary for statistical purposes.

Who will we share your data with?

Data processor and sub processors

We use a third party processor, Kantar. Kantar administers the Community Life Survey on our behalf, and carries out statistical analyses of the survey results in accordance with our instructions. We have a contract in place with Kantar. This means that they cannot do anything with your personal data unless we have instructed them to do it. They will not share your personal data with any organisation apart from us, except where we authorise them to.

We have authorised Kantar to share your personal data with:

Greens Ltd and Perks have contracts in place with Kantar which prevent them from using your personal data except as instructed by Kantar.

Publishing of Official Statistics

We will publish Official Statistics derived from the Community Life Survey data on gov.uk. The published information will not contain your name, address, telephone number or email address.

A de-identified dataset containing answers from the survey will be available to researchers via an end user agreement licence or special licence on the UK data service, a national data service that provides research access to a range of social and economic data collections.

Other government departments etc

DCMS may share data collected in the Community Life Survey with other government departments or the Office for National Statistics for research and statistical purposes. This data will not include information that can identify you, such as your name, address, telephone number or email address.

Occasionally other Government departments, local decision-makers, voluntary groups, charities, local government or councils may pay for additional questions to be placed on the Community Life Survey or for the survey to be conducted in an area they operate in. In these cases, the results of the research and statistical analysis (which will not contain your name, address, telephone number or email address) will be shared with these organisations.

Final points

We will not share your information with any third parties for the purposes of direct marketing.

In some circumstances we are legally obliged to share information - for example under a court order.

We do not currently transfer any personal data across borders or outside the EEA. If that changes, we will ensure that safeguards are put in place to ensure that your personal data is kept secure.

We will not share any information which can identify you (e.g. your name, address, telephone number or email address) with Power to Change.

Rights of individuals:

The GDPR gives you the rights to:

Please note that many of these rights do not apply when your personal data is being used for statistical purposes, but we will always try to respond to any concerns or queries you might have.

How long will we process your personal data?

We will retain your personal data for no longer than 18 months, unless otherwise required to do so by law or in the following cases, where we will retain the personal information for up to 2 years.

Personal data that is no longer required will be deleted.

Complaints

If you are not satisfied with how we handle and protect personal information, you have the right to complain to the Information Commissioner’s Office.

In the UK, this is the ICO and their contact details are

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 (local rate)

Email: casework@ico.org.uk

Notification of material changes

We keep our privacy policy under regular review and it may be amended from time to time. We will always have the most up-to-date policy on this web page. We will record when the policy was last revised.

Date created: 13/04/2018

Last revised: 17/04/2019